Careers at Smith, Sullivan & Brown, P.C.

Immediate Openings

Administrative Support/Front Desk

Excellent part or full-time opportunity for an experienced individual with a strong administrative background to join a growing CPA firm in Westborough.  We are looking for a friendly and dynamic individual who is able to work in a fast-paced, deadline-oriented environment, is interested in the day-to-day challenges you will encounter while working in a CPA firm with a staff of twenty-one employees, and will contribute and support the team effort.  The ideal candidate must be detail-oriented, strong Microsoft Office skills, and can multi-task and prioritize duties efficiently. 

Duties and Responsibilities:

Under the Direction of the Office Manager:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding incoming phone calls.
• Scheduling client appointments, conference calls and video conferences.
• Maintain and update staff calendars and conference room calendars.
• Prepare conference rooms for meetings, conference calls and video conferences.
• Clerical support for Audit and Tax teams to include the preparation of professional letters and compiling financial packages for clients and board meetings.
• Receive and sort incoming mail and handle outgoing mail and parcel shipments.
• During tax season, assist with scanning client documents and assembling tax returns.
• Assisting with office and kitchen supply management.
• Printing, binding and mailing client financial statements as needed.
• Daily basic cleanup of kitchen/conference room and trash.
• Other general office duties/projects as needed.

Under the Direction of the Operations Manager:

• Assisting with IT issues/updates.
• Coordinate needed repairs to office equipment.
• Other projects as assigned.

Qualifications:

• Proficiency in Microsoft Word, Excel and Outlook is required.
• Minimum of 2-3 years administrative experience in an office environment.
• Excellent organization, communication and interpersonal skills. 
• Strong time management and planning skills
• Previous experience at a CPA accounting firm a plus.

Please email resume to:
sbrown@ssbcpa.com

Professional Memberships:
Member of American Institute of Certified Public Accountants
Massachusetts Society of Certified Public Accountants
Corridor 9/495 Regional Chamber of Commerce
Metrowest Chamber of Commerce

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